Accounts Clerk & Administrative Coordinator (JB6246)

• Seeking an organised Accounts Clerk & Administrative Coordinator to support the finance, logistics and general administration functions within a clearing and forwarding environment.
• The role includes basic accounting, debtors and creditors, shipment administration, document control and day-to-day office support.
• The successful candidate must be accurate, flexible and willing to assist with reasonable ad-hoc tasks when priorities change.

Minimum Requirements

• Grade 12 / Matric - essential.
• Accounting, bookkeeping or business administration qualification advantageous.
• 2 - 3 years' experience in an accounts, bookkeeping or administrative role preferred.
• Experience with debtors, creditors, invoicing, payment allocations and account reconciliations advantageous.
• Experience in logistics, transport, freight, clearing and forwarding or import and export administration advantageous.
• Good working knowledge of Microsoft Excel, Word and Outlook.
• Experience using accounting software and electronic filing systems.
• Good numerical ability with strong attention to detail and accuracy.
• Able to organise, prioritise and manage several tasks in a fast-moving environment.
• Professional communication skills when dealing with customers, suppliers, transporters and service providers.
• Reliable, trustworthy and able to handle confidential financial and company information.
• Able to work independently, follow instructions and assist with reasonable ad-hoc duties.

Duties and Responsibilities

• Capture supplier invoices, customer invoices, payments, receipts, expenses and other financial transactions accurately.
• Maintain debtors and creditors records and prepare customer invoices and statements.
• Reconcile supplier and customer accounts and assist with debtor and creditor age analysis.
• Follow up outstanding payments and resolve routine account or invoice queries when required.
• Prepare payment requisitions and supporting documents and assist with banking, petty cash and employee expense claims.
• Check invoices for accuracy, supporting documents and approval before processing.
• Assist the Financial Manager with month-end administration, basic reports and reconciliations.
• Maintain import, export, transport and shipment records and ensure all required documents are received and filed.
• Assist with customs supporting documents, invoices, delivery notes, purchase orders and proof of delivery records.
• Liaise with customers, suppliers, clearing agents, freight forwarders and transporters and obtain shipment updates.
• Obtain transport quotations and check transport invoices against deliveries and supporting documents.
• Maintain accurate financial, customer, supplier, shipment and general company filing systems.
• Answer calls and emails, take messages, prepare documents and assist with routine customer and supplier queries.
• Support general office administration, including stationery, couriers, meetings, calendars, travel arrangements and staff documents.
• Assist management, finance and logistics with reasonable ad-hoc administrative and operational tasks when required.
• Protect confidential information, passwords, financial records and company documents at all times.