Accounts Assistant
Phoenix Recruitment · Western Cape
Posted 2 November 2026
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Start free — we apply for you →- Wine Estate based in close to Somerset West is looking for a detail-oriented and organised Accounts Assistant to join their Finance team.
- The successful candidate will provide day-to-day accounting and administrative support and help ensure that financial information is processed accurately and on time.
Duties
Customers
- Review orders received and process customer invoices.
- Reconcile customer accounts where required.
- Review credit applications and submit them to the Accountant for further processing.
Suppliers
- Review supplier invoices to ensure information is complete and accurate.
- Submit invoices to the relevant Heads of Department (HODs) for approval.
- Process approved supplier invoices accurately and timeously.
- Ensure all invoices have the required authorisation before processing.
- Reconcile supplier accounts.
- Conduct bi-weekly reviews of supplier ageing.
Budgets
- Track departmental expenses and ensure invoices are accurately recorded on the relevant budget trackers.
Banking & Cash-Ups
- Prepare weekly payment files.
- Send proof of payments to relevant HODs.
- Prepare monthly payment files for review by the Accountant.
- Reconcile weekly cash-ups and investigate and follow up on any variances.
Financial Reporting & Controls
- Assist in ensuring that financial controls and procedures are followed.
- Ensure all financial capturing is accurate and free from error.
- Monitor relevant inventory input costs.
- Update costing sheets as invoices and supporting information are received.
- Ensure assets are correctly allocated and asset information is kept up to date.
Audit & Stock Control
- Assist with financial year-end audit preparation and supporting documentation.
- Assist with monthly stock verification as allocated. General Administration
- Maintain accurate and organised financial filing.
- Provide assistance to junior staff members where required.
- Assist with ad-hoc finance and administrative requests.
Requirements
- Grade 12
- A formal Accounting qualification
- Relevant experience in an accounts, bookkeeping or finance support role.
- A good understanding of creditors, debtors and account reconciliations.
- Comfortable working with spreadsheets and financial information.
- Highly attentive to detail and able to work methodically and accurately.
- Good communication and organisational skills.
- Professional and respectful when interacting with colleagues, suppliers and guests.
- Show initiative and take responsibility for their work.
- Able to work independently and as part of a team.
- Able to work under pressure and meet deadlines.
- Energetic and service-oriented approach.