Accounts Assistant

KEY RESPONSIBILITIES Debtors / Customers

• Reviewing orders received and processing customer invoices
• Reconciling customer accounts where required
• Reviewing credit applications and submitting these to the Accountant for further processing

Creditors / Suppliers

• Reviewing supplier invoices for completeness and accuracy
• Obtaining the necessary approval from relevant Heads of Department
• Processing approved supplier invoices accurately and timeously
• Ensuring all invoices have the required authorisation before processing
• Reconciling supplier accounts
• Conducting bi-weekly reviews of supplier ageing

Budgets & Cost Control

• Tracking departmental expenditure
• Ensuring invoices are accurately allocated to the relevant budget trackers
• Monitoring relevant inventory input costs
• Updating costing sheets as invoices and supporting information are received

Banking & Cash-Ups

• Preparing weekly payment files
• Distributing proof of payments to relevant Heads of Department
• Preparing monthly payment files for review by the Accountant
• Reconciling weekly cash-ups
• Investigating and following up on cash-up variances

Financial Controls & Reporting

• Assisting with maintaining effective financial controls and procedures
• Ensuring all financial information is captured accurately and timeously
• Ensuring assets are correctly allocated and asset records are kept up to date

Audit & Stock Control

• Assisting with financial year-end audit preparation and supporting documentation
• Assisting with monthly stock verification as required

General Administration

• Maintaining accurate and organised financial filing
• Providing support and guidance to junior staff members where required
• Assisting with general finance and administrative tasks as required

Criteria

• Relevant experience in an accounts, bookkeeping or finance support role
• A relevant accounting/bookkeeping qualification will be advantageous.
• A sound understanding of creditors, debtors and account reconciliations
• Good working knowledge of spreadsheets and financial information
• Strong attention to detail with a methodical and accurate approach
• Good organisational and communication skills
• The ability to work independently as well as part of a team
• The ability to work under pressure and meet deadlines
• A professional and respectful manner when dealing with colleagues, suppliers and guests
• A proactive approach with the ability to take ownership of responsibilities
• An energetic, positive and service-oriented approach