Accounts Administrator
Ad Hoc Client · Westmead
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Job Purpose
To ensure the efficient management of accounts receivable (debtors) and accounts payable (creditors), maintaining accurate financial records, ensuring timely collections, and processing supplier payments in line with company policies.
Duties & Responsibilities
Key Responsibilities
Debtors (Accounts Receivable)
- Generate and issue customer invoices accurately and timeously
- Reconcile customer accounts monthly
- Follow up on outstanding payments via email and phone
- Maintain an updated age analysis report
- Resolve customer account queries efficiently
- Allocate payments received to correct accounts
- Prepare debtor reports for management review
- Assist with credit applications and credit limit monitoring
Creditors (Accounts Payable)
- Capture supplier invoices accurately into the accounting system
- Match invoices to purchase orders and goods received notes
- Reconcile supplier statements monthly
- Prepare payment schedules
- Ensure payments are processed within agreed credit terms
- Resolve supplier queries promptly
- Maintain proper filing of all supporting documentation
General Finance Duties
- Assist with month-end procedures
- Support internal and external audits
- Maintain accurate financial records and filing systems
- Ensure compliance with company policies and procedures
- Assist with ad-hoc finance administration tasks
Desired Experience & Qualification
Minimum Requirements
- Matric (Grade 12) – with Accounting as a subject
- Relevant Diploma or Certificate in Accounting / Bookkeeping (advantageous)
- 3–5 years’ experience in a similar role
- Experience working on accounting software (e.g., Sage, Pastel, Xero, or similar)
- Strong Excel skills
- Knowledge of basic accounting principles
- Understanding of VAT regulations
Key Competencies
- Strong attention to detail
- High level of accuracy
- Good communication skills
- Ability to work under pressure
- Organised and deadline-driven
- Strong reconciliation skills
- Professional and ethical conduct