Accountant: Accounts Payable – Aspen TESS

KEY RESPONSIBILITIES Invoice and Vendor Management • Utilize the Vendor Invoice Management (VIM) solution for invoice processing and management. • Assist with the training, maintenance, and enhancement of VIM systems. • Process invoices and travel expenses (T&Es) accurately and ensure timely payment. • Perform monthly supplier/distributor statement reconciliations and aging analysis, resolving discrepancies promptly. • Maintain vendor records and act as the primary point of contact for AP-related issues for designated entities. Purchase Order (PO) and GRNI Management • Review open purchase orders (POs) and reconcile them against Goods Receipt/Invoice Receipt (GR/IR). • Oversee the creation and management of open POs and ensure accurate PO template maintenance. • Handle GRNI receipting, review, and reconciliation. Intercompany Transactions • Raise and book intercompany (ICO) debit/credit notes for trade and non-trade transactions, ensuring compliance and meeting deadlines. • Manage monthly ICO confirmations, allocations, postings, and reconciliation of discrepancies. • Coordinate with Treasury for ICO payments according to internal timelines. Reconciliation and Reporting • Classify entity expenses correctly to reflect the true nature of costs. • Support the Treasury Team by allocating and clearing all bank general ledgers. • Work with the General Ledger Team to clarify operational expense (OPEX) variances. • Prepare, review, and submit all required reports to stakeholders on time, including additional reports requested by management. Internal Controls and Audits • Ensure the existence and adherence of internal controls across all entities. • Assist the team during internal and external audits by providing required documentation and responding to inquiries. • Take on special projects as assigned by management to improve AP processes and systems. Education: • Bachelor’s degree in Commerce (BCOM) or Chartered Accountant (CA) qualification. • Preference for candidates with professional certifications. Experience: • 3-5 years of experience in a similar role in a competitive, high-pressure environment with tight deadlines. Technical Skills: • Knowledge of ERP systems and implementation: Intermediate. • Proficiency in Microsoft Office Suite, particularly Microsoft Excel: Intermediate-Advanced. • Experience with Business Intelligence (BI) tools and SAP: Intermediate-Advanced. • Familiarity with Vendor Invoice Management (VIM) and Robotic Process Automation (RPA): Beneficial but not mandatory. Competencies and Soft Skills • Strong analytical and problem-solving skills with a focus on accuracy. • Excellent organizational and time management abilities to handle competing priorities. • Effective communication skills in both English and French to liaise with vendors and stakeholders. • High degree of professionalism, integrity, and attention to detail. • Adaptability and willingness to take initiative in improving processes and handling special projects