(1750) Personal Assistant

The successful candidate will be responsible for the following key performance areas:

• Manage and maintain the Divisional Head and senior managers' diaries, including logistical arrangements for appointments and travel in liaison with relevant personnel.
• Ensure that all submissions are made to the correct committees before the deadlines e.g. Governors' Executive Committee submissions.
• Receive, screen and respond to incoming telephone calls using own initiative and, where appropriate, deal with queries and/or route calls to appropriate persons and/or departments.
• Prepare and edit correspondence, communications, presentations and other documents, and conduct basic investigations and analysis where necessary for this purpose.
• Ensure that all incoming and outgoing correspondence is registered and filed in accordance with the File Plan of the South African Reserve Bank SARB.
• Collate and coordinate project-based and other information on behalf of the Divisional Head and senior managers.
• Review operating practices in own area and implement improvements where necessary.
• Maintain positive internal and external relationships, engaging with members and stakeholders at all levels of seniority.
• Create and maintain a contact database for the division as well as a filing system in accordance with the File Plan of the SARB.
• Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the division.
• Distribute correspondence, circulars and memorandums to staff in the department or the SARB on matters emanating from the department.
• Perform any other tasks as instructed by the Divisional Head and senior managers, as and when required.

Qualifications

To be considered for this position, candidates must be in possession of:

• a minimum of a Grade 12 certificate plus a Secretarial Diploma or an equivalent qualification NQF 5 ; and
• a minimum of five years' experience in corporate personal assistance or an equivalent role.

Additional requirements include

• industry, organisational and business awareness;
• proficiency in English both verbal and written skills;
• proficiency in the Microsoft Office Suite Word, Power Point and Excel and Outlook;
• ability to work independently and outside normal working hours, when required;
• excellent typing skills and telephone etiquette;
• good communication and interpersonal skills;
• time and quality management skills;
• organisational awareness;
• ability to take initiative;
• attention to detail and dedication to tasks;
• knowledge of administrative and clerical procedures;
• the ability to plan and organise events;
• problem-solving skills; and
• professionalism.